The Committee

The committee members are elected annually at the clubs AGM which is usually held in May. please click on each of the roles for a description of the responsibilities of that role. If you are looking to join the club please contact the members representative.

Club Officials

Hon Life President:
Terry Nichols

Hon Life President:
Hazel Nichols

Club Kit:
Sharon Threlfall

Club Mascott:
Joggy Bear

Joggy

CHAIR


Responsibilities

  • To represent the Club at ALL times as figure head, ambassador and a principal officer
  • Chair and lead meetings within the club
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members
  • Be a good communicator and approachable at all times

Duties

  • Lead the Management Committee using a casting vote where no consensus can be reached
  • Provide direction for the club by effective leadership and management, without being autocratic
  • Undertake responsibility for public speaking at events like the presentation evening, the AGM and occasionally announcements at Club evenings.
  • Be the ‘voice of reason' within the club, always taking an even-handed approach to whatever arises
  • Keep the webmaster updated with relevant information
  • Update the on-line club diary as appropriate

CLUB SECRETARY

Responsibilities

  • Ensure that Club Activities are conducted within the Club Rules.
  • Ensure that membership and administrative records are up to date and accurate and that members' required affiliations are accurately and quickly processed.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.

Duties

  • Convene Committee meetings on the date agreed, gather agenda items and Coaches' report; record the note of the meeting, agree content with the Committee and display on the Club notice board; monitor completion of action points
  • Convene the Annual General Meeting - publicise the date and agenda, gather nominations and seconders for Committee posts and items of Any Other Business.
  • Act as the Club's point of receipt for electronic and postal requests for re-affiliation, opportunities arising from affiliations, London Marathon Club places, other Club-related correspondence.
  • Maintain the electronic membership database and back up, send monthly updates to the webmaster and to the Treasurer for the attendance register, and a list of names added monthly to Footnotes. Maintain a quarterly record of Wodson Corporate memberships and send names and amounts paid quarterly to Wodson, with membership data where agreed. Report membership totals and trends at Committee meetings. Delete membership data timeously and destroy forms safely, as indicated by the Rules and the Data Protection Act.
  • Issue membership cards on Club nights, liaise with Wodson and organise a periodic check of membership and of £1 social membership payments to Wodson. Help new and renewing members to understand membership options and charges. Commission each new membership year's cards as agreed by the Committee, in time for 1 April.
  • Input EA registrations to EA database, generate monthly invoice for Treasurer.
  • Maintain the welcome leaflet and issue it to new members.
  • Amend the Club membership form as necessary in time for 1 April.
  • Maintain the record of races in Club colours and medals awarded, send to the webmaster at the end of each season, generate a list of medals due for the annual award ceremony in time for the preceding Committee meeting. Provide a notice board poster for members to record their non-League Club colours races.
  • Keep the webmaster updated with relevant information.

TECHNICAL OFFICER

General overview:

  • The Technical officer will be responsible for supporting the club and its committee on any technical issues with particular emphasis on IT related tasks. This primarily includes the maintenance and ongoing development of the club website, forum and Ware 10 website plus assistance in some form and poster design.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.

Required Skills:

  • The writing of HTML or in the use of HTML generators.
  • Familiar in the use of FTP software.
  • Proficient in the use of office software i.e. Excel, Word, Email etc.
  • Some elementary skill in the use and manipulation of graphics.

Tasks:

  • Attend club and other appropriate meetings as and when required.
  • Maintain the clubs websites.
  • Monitor and backup the forum, this includes maintenance of the forum membership.
  • Receive information from various club and committee members for addition on the website: Footnotes, Diary updates, Club races/results, Membership Database, Photo albums etc etc.
  • Advise the club committee on any technical issues as required.
  • Development of forms as required.
  • Liaise with the clubs Web Hosting company as required.

The Technical Officer will be expected to provide their own hardware and software as required to perform the required tasks.


PRESS, PUBLICITY and MARKETING SECRETARY

Responsibilities

  • Develop and maintain working relationships with local media, e.g. newspaper sports editors, radio presenters.
  • Deal with media enquiries and seek promotional opportunities for the club in the local community.
  • Generate interest for special club promotions, demonstrations and open days, etc.
  • Keep a record of club media exposure and promotional material.
  • Attend club and other appropriate meetings as and when required.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.

Tasks

  • Generate and distribute press releases/articles/photographs through the collation of club team results, general activities and news.
  • Devise and circulate press releases for special club promotions, demonstrations and open days, etc.
  • Maintain a press cuttings portfolio both in hard copy and electronically.
  • Ensure the club website is provided with up-to-date information.
  • Seek opportunities to publicise club and individual member achievements and gain recognition in the local community.
  • Produce up-to-date promotional material such as posters, leaflets, etc as required.
  • Keep the webmaster updated with relevant information.
  • Update the on-line club diary as appropriate.

Optional

  • Maintain up-to-date and interesting information on club notice board.

SOCIAL SECRETARY

  • To plan, arrange, organise and co–ordinate social activities for club members.
  • To gear events in accordance with member feedback and facilitate maximum participation.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.
  • To encourage the social side of Ware Joggers so that people have the opportunity to get to know each other, form friendships and become embedded in the Ware Joggers social spirit To arrange the main Ware Joggers social events which are...
    • Summer Party (middle of June time, to coincide around the Ware Joggers birthday 14/6)
    • Presentation evening (separately or as part of the summer party around the same time of year)
    • Christmas Party (usually early December)
  • To arrange or help to arrange or coordinate other social events throughout the year. Including other members to arrange things they would like to do. Events are as follows...
    • Every month...
      First Friday in the month drinks- encouraging people to meet socially monthly.
    • Every year ....
      Ware festival (July time)- stall and fund raiser for our Ware Joggers Charity
      Ware Dickensian Evening (Early December time)- again a fund raiser for the Charity of the year.
  • Keep the webmaster updated with relevant information
  • Update the on-line club diary as appropriate

Additional events/ activities...

  • Weekends away for Ware Joggers to race together.
  • Activities suggested by club members
  • Real ale nights
  • Quizzes- usually find raisers for charity
  • Hot cross bun run (around easter normally)
  • Treasure Hunt runs (normally put together by a club member)
  • Well-being day (held once information based day for runners)
  • Hold the 100 club (£12 entry fee and a prize drawn every month)
  • To collate and deliver announcements on Tues and Thurs evenings at the club.
  • To buy/ make a Ware Joggers birthday cake for the Sunday morning run that falls closest to the 14th June.
  • To provide an events diary every month to go into the Ware Joggers footnotes and to keep the online diary, forum and facebook up to date with the up and coming events.

MEMBERS REPRESENTATIVE

Responsibilities

  • Try to ensure all members feel valued.
  • Ensure that members views are represented.
  • Promote the clubs activities to the members.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.

Tasks

  • Gather member opinions/ideas/concerns and report to the committee.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.
  • Contact members who have not attended in the previous month to send Club best wishes and enquire about help/assistance/support required (via copy register from Treasurer).
  • Keep the webmaster updated with relevant information.
  • Update the on-line club diary as appropriate.
  • Provide ‘buddy' help for 10k graduates.

RACE SECRETARY

Responsibilities

  • Organise the Club Championship by selecting a number of races to form the championship season, traditionally, half to be short course (5K - 10K) and half long course (10M - Half M).
  • In conjunction with other participating clubs coordinate cross county fixtures.
  • Advertise and promote races via available media forums (notice board, club website etc).
  • Organise the Trebles (Doubles if the uptake is low) championship.
  • Maintain the club championship structure and associated fixtures rules amending where necessary so long as this does not contravene club rules.
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members.
  • Co-ordinate the end of season awards.

Tasks

  • Collect race results from each race and update leagues.
  • Check for PBs in liaison with club records officer.
  • Provide updated League results to Webmaster and records officer to update PBs/Club Records.
  • Provide race results for Footnotes and press officer.
  • Liaise with club captains to determine ideal dates for cross country races.
  • Book Small Hall at Wodson on the agreed date for Ware to host.
  • Record results and feedback to Harlow as Cross County Co-ordinating club in partnership with club captains.
  • Arrange for awards for winners and runner up in each league plus ‘special' awards for the presentation evening.
  • Liaise with Social Secretary regarding dates for the presentation evening considering end of season and minimum two week turn around for trophy engraving etc.
  • Liaise with the Club Secretary for data on the number of races ran for race awards (Bronze: 25, Silver: 50, Gold: 75, 100, 150, etc)
  • Liaise with club coaches for winner of Coaches Award.
  • Liaise with Treasurer for winner of Joggers Jogger and also for invoice(s).
  • Liaise with lead on beginners course(s) for Beginner of the Year.
  • Liaise with Committee for most improved male/female.

CLUB TREASURER

Responsibilities

  • Manage the Club finances
  • Ensure that all financial records are accurate up to date
  • Be responsible for key decision making and leadership within the club, in consultation with other committee members

Tasks

  • Receive money in as necessary, including the collection of subscriptions and other monies due, and keep all relevant records
  • Pay money out timeously as necessary - bills, re-imbursements, fundraising etc and keep all relevant records
  • Issue receipts for all money received
  • Prepare the annual budget and agree it with the Management Committee
  • Prepare the Annual Accounts of the Club
  • In conjunction with the Club Chairman and the Club Secretary present the Annual Report at the Annual General Meeting
  • Liaise with the Management Committee on the proper use and investment of Club funds
  • Keep the webmaster updated with relevant information
  • Update the on-line club diary as appropriate